Justification Toolkit > Supervisor Letter

< Date >

Dear < supervisor’s name >,

I would like to attend the National Settlement Services & National Compliance Summits, June 15-16, the premier event for title insurance executives and compliance officers. The conference will enable me to attend a number of educational sessions that are directly applicable to my work and will allow me to network with a variety of experts and colleagues from around the country. Many of the presentations are tailored to the < your profession > professional and give information on how to < list benefits to your responsibilities >. I am seeking approval for the registration fee and travel expenses to the conference. A detailed cost breakdown is included below.

After reviewing the conference brochure, I have identified a number of educational sessions which will allow me to gain knowledge and understanding about how we can improve our processes. The presentations are facilitated by both industry experts, thought leaders and regulatory colleagues who have faced similar challenges. I chose each of these presentations because they are directly related to issues we are currently dealing with. Getting the information in a seminar format will greatly reduce the research time and costs the < your organization’s name > would normally incur in researching the topics. Incidentally, I have only listed some of the seminars that I will attend. Including them all would make this memo much too long.

< You will need to insert the session descriptions which most apply to your responsibilities. >

In addition to attending sessions at the conference, I will be setting up individual meetings with <list possible clients, vendors or other professionals> to accomplish the following:

< You will need to add or remove bulleted points depending on their appropriateness to your situation >

• Re-establish connections with former clients (List Here)
• Solidify relationships with existing clients (List Here)
• Connect with New accounts to present our products and services and establish a business relationship (List Here)
• Collect competitive information that will assist us in our marketing
• Examine potential strategic alliances with (List Here), to ensure we maintain a competitive advantage in the markets we serve

The full price conference fee is $875, but can be reduced $250 by registering before March 15.

< You will need to insert your travel cost numbers in here >

Here is the breakdown of conference costs:

Roundtrip Airfare: <$xxxx>
Transportation: <$xxxx>
Hotel: <$xxxx>
Meals: <$xxxx>
Conference Fee: <$xxxx>

The Total Costs associated with attending The Summits are: <$xxxx>.

The opportunity for me to develop better contacts and gain knowledge in specific areas of < your profession > makes my attendance at the National Settlement Services & National Compliance Summits a wise investment, which will yield rich dividends for < name of your organization >.

Sincerely,

< your name here >

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